GVMA Board of Director's Meeting
October 29, 2004

Electric Cooperative Training Center
Smarr, Georgia


In attendance: Tim Beale, Mark Dennis, Ricky Dockery, Mark Heffley, Werner Kralick, Jerry McGukin, Dan McMillan, John Raese, Darryl Russell, Steve Stewart, William White

Shirts
Mark Heffley distributed shirts for Board Members to wear at conference.

Board Members voted on conference registration gift – blue golf shirt/polo with gray collar.

Team V Update
Board Members discussed the possibility of using Team V Services for a one-day strategic planning session for $750.00, to discuss purpose, growth and marketing of GVMA.
Action Item: John Raese will check with Jimmy Hill on cost of one-day strategic planning session.

Legal Issues
Werner Kralick reported on his discussion with attorney. Concerns included liability involved with being a non-profit organization and insurance issues.
Action Item: Werner Kralick will arrange meeting with attorney and Board Members to discuss insurance/liability concerns.
Action Item: Darrell Russell with arrange meeting with accountant and Board Members to discuss audit procedures.

Treasure’s Report
Dan McMillan reported GVMA balance to date, $12990.40.

Scholarship
Darrell Russell suggested an internship program for a college student interested in the field, rather than a scholarship.
Warner Kralick suggested notifying ABAC of scholarship, and let college choose recipient.
Ricky Dockery provided handout including Amicalola EMC’s procedures/applications for scholarship.

Jekyll 4-H Center Update
John Raese and Mark Heffley suggested:
• Use 4-H Center’s field for equipment demo from 2:00 – 4:00 PM ($100)
• 2 tours at 2:00 PM and 2 tours at 3:00 PM = 150 people total ($5 per person)
• Use 4-H Center’s buses to shuttle participants from 1:00 – 5:00 PM ($105)
• Approximate total cost = $805
• Donate $1200 to 4-H Center, present check and possibly get recognition/photo in local newspaper
• Coordinate donation around Arbor Day in February
Action Item: Mark Heffley will reserve state park.

Conference Spouse Program
Mark Heffley reported on spouse program through Clarion Hotel, Thursday, April 7
∑ 9:30 AM Depart from hotel
∑ 10:00 – 12:00 PM Passport to the Century Tour, in-depth history of the Landmark District on the museum tram and entry into two of the cottages.
∑ 12:00 PM Lunch, CJ’s @ Jekyll Marina
∑ 1:00 – 2:30 PM Dolphin Tour departs for 90 minute boat cruise. (Times may change – currently offered at 1, 3 & 5: PM.)
∑ 2:30 PM Return to hotel
∑ $75 per person, depending on number of people for transportation
Werner Kralick made a motion to include spouse program; Tim Beale seconded the motion. Board Members voted to include program.

Golf
William White reported cost $55 per person, tee times for 30 people.
GVMA will charge $65 per person, 7 tee times.

Conference Registration
Board Members discussed importance of paying registration fee on-line with credit card.
Action Item: Mark Heffley will check with his contact.
Action Item: Jerry McGukin will look into Pay Pal.

Meals
Tim Beale reported Low Country Boil, Thursday, April 7 will cost $15 per person.
Caterer will need number of people, location of dinner and menu preferences.
Action Item: Contact vendor and tentatively reserve dinner for Thursday, April 7 for 175 people

2006 Conference Location
Werner Kralick requested returning to Calloway Gardens in 2006. Mark Heffley made a motion; Ricky Dockery seconded the motion. Board Members voted to host 2006 conference at Calloway Gardens.

2005 Speakers and Schedule
Board Members discussed possible speakers and topics for conference. Suggestions include:
• Don Garner Savannah Parks & Trees Honorarium Speaker
• Possible panel session with GTC and GP personnel
• Possible skit - herbicide issues/presenting a good public image
• Dupont Representative to discuss recent study/survey on limb growth
• Update on DOT permit process
• Hispanic utility workforce
• Fire ants/insects
• Kudzu control
• Pole treatment, Langdale
• Chuck Levell, possible keynote speaker
Action Item: Mark Dennis will check with Langdale for possible speaker on pole treatment.
Action Item: John Raese will send Dupont report on limb growth to Board Members.
Action Item: Dan McMillan will check on speaker from South Carolina and give name to Darrell Russell.
Action Item: Darrell Russell will check with Chuck Levell as possible keynote speaker.
Board Members will decide on speakers and times at the next meeting.

Mark Heffley gave Board Members 2005 Jekyll Island Committee Assignment sheet.

The next meeting is scheduled as follows:

GVMA Board of Directors Meeting
December 17, 2004
10:00 AM
ECTC, Smarr

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