GVMA Board of Director's Meeting
Thursday, January 30, 2004

Electric Cooperative Training Center
Smarr, Georgia
10:00 AM

In attendance: Darrell Russell, Tim Beale, Jimmy Etheridge, Werner Kralick, Jonathan Smith, Doug Jones, Ray Dorsey, Juanita Hullett, Ricky Dockery, Mark Dennis, Jerry McGukin, John Raese, Mark Heffley, Dan McMillan

Juanita Hullett was nominated by Ray Dorsey to take David Dixon’s place on the board. The motion was seconded by Dan McMillan and the nomination was passed unanimously by the board.

President Russell mentioned that Gary Rogers may not be back in the state and available to help the board until the end of February. Whether Beth Murdach will be available or not is not known. Jimmy Etheridge mentioned that Wanice McLeroy would be available to help out with the secretarial duties. Duties would be to help get out mailings for the convention, etc. John Raese also may have someone that could help out. Jimmy Etheridge confirmed at the end of the meeting, that he had checked with Wanice and that she would indeed be available to assist.

Action Item: Darrell to get the final agenda done and emailed to Jonathan and Mark to get on the website within a week.

Agenda:
Jimmy E. needed to know if a room would be available for the ISA Arborist exam for the morning of 4/28. President Russell was going to check on this.

Mark Heffley, who is handling the fishing tournament, at this year’s conference informed the group of details for that event. Fishing will be done from 2 person fishing boats with electric motors. Cost wills $ 30.00 per person. Mark requested someone help him from 12-1 pm with the registration. Registrants for fishing should mention upon arrival at the Calloway Gate that they are with the GVMA fishing group when arriving at the site.

Doug Jones will handle the Pesticide Applicator Exam. 15-20 people normally take the test.

Jerry McGukin discussed details for this year’s golf tournament. There are two courses at Calloway Gardens, the Lake View course, which costs $ 75.00, and the Mountain View course which costs $ 115.00. Tee times will start at 12:30 pm. The association will need 40 golfers to meet either course’s goal.

President Russell suggested that in the registration there should be wording that on recreational events there are “no refunds”, unless weather related.

Jimmy Etheridge discussed other recreational opportunities at Calloway such as sporting clays, trap and skeet. Bring your own guns, shells. Rental prices are high as are shell prices. Mention was made that we offer that sporting clays are available. It was decided that in the registration letter, we would mention Calloway Garden’s website and let the members select these events on their own.

Werner Kralick and Jimmy Etheridge will handle getting mailings to exhibitors about the conference.

Action item: Dan McMillan to send Werner and Jimmy copy of past letter and listing of Exhibitors. Every board member should attempt to recruit potential exhibitors and get these names to Werner or Jimmy for the mail-out.

Discussion and changes were made to the actual agenda. (Darrell noted changes, etc. on his worksheet.)

GVMA will cover rooms for; Dr. Wayne Guerke, Mark Czanada, Jeff Smith, Fred Whitford and Dr. John Bird. (5 Rooms)

Done-Action Item: Dan McMillan-Get title for Todd Hartz from Jimmy Etheridge.
(General Mgr. of System Operations)

Action Item: Jerry McGukin to check to see if Dupont can make presentation on Spray Technology.

Action Item: Jimmy Etheridge to see if he can get a speaker to talk in Jody Nelson’s spot on Lidar Technology since Jody is presenting at the ISA Conference.

Meals:

Breakfast;
Continental- Calloway cost is $ 9.25/person. The Association will need to arrange for both Thursday and Friday. We will have to give estimate around by early March.

Dinner (Thursday night). $ 29.75 per person

Action Item: Ray Dorsey, Werner Kralick and Darrell Russell to look into getting a caterer to serve dinner at the state park.

Action Item: Mark Dennis to check on funeral director from Eatonton as possible dinner speaker. (This would be in place of Carlton Layne)

Action Item: President Russell to check with Calloway Gardens about reserving vans for plot tours.

Break-out sessions-
Ray Dorsey will moderate the DOT Session and John Raese will moderate the Utility session.

Give-away Items
The Board had a lot of discussion on possible give-away items. It was decided that the group needs to stay around $ 15.00 per individual.
Darrell will develop a list fitting the cost criteria and(If a decision will bewas made on the conference call., I missed it)

Jonathan Smith announced he had taken a job promotion and would be moving to Raleigh, NC. He announced that he would have to resign from the board and asked that we save his place on the board for his replacement.

2005 Conference—Information was presented by Mark Heffley from two locations at Jekyll Island, the Jekyll Inn and the Clarion. The Clarion seemed to have the most to offer. In-Coming President John Raese will make a visit to the site and make a decision on the dates for the conference.

Member registration and Vendor registrations need to go out by the 3rd week in Feb.

Additions to agenda need to be back to Darrell by next Thursday.

Ray Dorsey made a motion to reduce Vendor fee from $ 350 to $ 325. The motion was seconded by Jimmy Etheridge and motion was passed by the Board.

Dan McMillan will handle getting credit hours from SC, AL and FL.

Next board meeting will be a conference call, 1-1 _ hours, Thursday, Feb. 26th at 10:00 am.

Info will be forwarded at a later date.

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